April 1st, 2013
Are you overwhelmed and exhausted AND have too much to do? Are you wondering how you are going to do everything? The thought of it all makes you more tired?
I came up with this strategy when I found myself overwhelmed. The result of SWATS
is my “new and improved to-do list.”
Stop Stop when you can stop.
Write Grab a notepad. Write down all the things that come to your mind; all your “to-do’s.” Don’t worry about the order or organizing the items.
Arrange Arrange the items in groupings. Use one sheet of paper or a number of sheets depending on what works best for you. Categories may be as follows: calls, at computer, errands, actions, and waiting for.
Time Note the amount of time for each task, in minutes, next to each item (as posted on a February 22nd, 2013 Facebook post).
Schedule Map out when you can tackle each task and schedule it!
Key things to remember: We can only do so much, be realistic about what you can do in one day (given interruptions, e-mails, phone calls, your energy level). Group like things together and take care of as many of the same tasks in one segment as possible- this approach helps those who want better focus.
Apple users: Use reminders and have a page for each category.
Check out “Getting Things Done” by David Allen- he has great ideas. I learned about “Waiting For” in his book. Changed my life!